Formal letter writing

 FORMAL LETTER WRITING

Formal letters are those letter which we write to some official people. We usually write them to editors, government, companies, institutions or any other official authorities. These are also known as official letters. The language and tone of these types of letters is also formal and official point based. In these types of letters we used to write each and every thing point to point, we not used to ramble the main topic in other aspects. We only used to provide the information, reason, problems and advice in letter.

Formal letters are of many types and firstly in our life we used to learn how write a leave application and it is also the type of formal letter.

 

FORMAT FORMAL LETTER

    1)   At top we will write sender’s address.

2)   Then we will leave one line and write the date.

3)   Then again we will leave one line and write receiver’s address.

4)   Then we will leave one line and write subject.

5)   Then again leave one line and write salutation.

6)   Then by leaving one line we will start writing the main content of letter, which will divide into 3 para (introduction para, explanatory para and then conclusion para).

7)   Then again we will leave one line and write complementary words.

8)   At last we will again leave one line and end our letter by writing sender’s name.

 

POINTS TO BE REMEMBER WHILE WRITING FORMAL LETTER

    1)   The receiver address must be proper (like: first person post then name of institution or organisation and then name of city or state).

2)   Don’t forgot to seek out the word limit of 150-200 words.

3)   The subject of letter must be as short as possible, just only of maximum 5-6 words.

4)   The layout of the format should be proper, as it shows the professionalism of our letter.

5)   Our letter must be divided at least into 3 para (introductory para, explanatory para and last one suggestive or conclusion para).

6)   We may use complementary words like yours truly, sincerely, faithfully).

7)   The tone of our letter must be formal and may not have any kind of unneeded personal information.

TYPES OF FORMAL LETTER

    Normally, there are following types of formal letters:
1)   Letter to editor
2)   Letter for complain
3)   Letter for inquiry
4)   Letter for placing order
Besides this, there are also many more types of letters, but these are the common letters that we use in our daily life.

 

EXAMPLE

Q.  You are Abu, write a letter to the editor of the newspaper Times of India telling about reckless driving and increasing cases of accidents in Mathura.

 

B-345, Radha Puram

Mathura

 

9^th July, 2021

 

The editor

Times of India

New Delhi

 

Subject: Reckless driving and increasing cases of accidents in Mathura.

 

Sir/Ma’am,

 

Through the column of your esteemed newspaper, I want to highlight the issue of reckless driving and increasing cases of accidents in the city.

 

Traffic jam is yet another danger. Drunk drivers play havoc with the lives of innocent people. Reckless driving has become a kind of fashion. So many accidents takes place every day on the city roads. Young aged boys feel the thrill of speed. They do not observe traffic rules. They take pride in overtaking other vehicles and gong against traffic lights at the crossing. All this results in serious accidents.

 

It is a pity that such people escape and are not caught. I request the authorities of this column to enforce the rules of the roads and educate the people about traffic rules so that the lives of citizens are not put at a risk. Traffic rules must be observed. The driver found driving in a drunken state should be dealt strictly.

 

Yours faithfully

 

Abu